The following format shall be used to recommend the release of excess funds under terminated contracts, except if the contracting office retains responsibility for settlement of the termination:
FROM: Termination Contracting Officer ______ [address]
TO: Contracting office ________ [address]
SUBJ: Terminated Contract No. ____ with ____ [Contractor]
Refs:
(a) [Cite termination notice and effective date.]
(b) [Cite prior letters releasing excess funds, if any.]
1. Referenced termination notice, ______ [insert “completely” or “partially”] terminated contract ______.
2. Based on the best information available, it is estimated that the gross settlement cost will be $____________. The amount available for release as excess to the contract is $____________. Any payments previously made to the Contractor for terminated items have been considered in arriving at the above amounts.
[If prior letters recommending release of excess funds are cited, use the following as paragraph 2:
“The estimated settlement costs previously reported by reference (b) in the amount of $____________ are revised. On the best evidence now available, it is estimated that the settlement costs will be $____________. The additional amount available for release is $____________”.]
3. The related appropriations and amounts involved are:
| Appropriations
| Allocated Amounts
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|---|
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Copies to:
Paying Office
Accounting and Finance Office
Other