The non-Federal entity must disclose in writing any potential or actual OCI to DOE within 15 business days of learning of the conflict.

(a) The non-Federal entity must provide the disclosure to DOE in an application for financial assistance and prior to engaging in a procurement or other transaction to acquire services or property, using DOE funds with a parent, affiliate, or subsidiary organization that is not a State government, local government, or Indian Tribe.

(b) The disclosure must include, at a minimum, the following:

(1) The name, address, and website (as applicable) of the entity that presents a potential or actual OCI;

(2) The relationship between the non-Federal entity and the entity at issue;

(3) The nature of the anticipated procurement or other transaction with the parent, affiliate, or subsidiary organization; the anticipated value of the procurement or other transaction; and the basis for making the procurement or other transaction with the parent, affiliate, or subsidiary organization;

(4) The basis for the non-Federal entity's determination regarding the existence of an OCI; and

(5) How the non-Federal entity will avoid, eliminate, or mitigate the OCI.