This subpart contains the procedures and requirements for providing financial assistance under the Rural Energy for America Program (REAP) through grants to purchase and install a Renewable Energy System (RES) or make Energy Efficiency Improvements (EEI).

The information in this subpart is organized into six main topics.

(a) General information. Sections 4280.101 through 4280.119 discuss the purpose of the program, definitions, conflict of interest, and compliance with other laws and regulations.

(b) Eligibility information. Sections 4280.120 through 4280.129 discuss the eligibility requirements for the program. These sections include information on Applicant eligibility, Project eligibility, and the use of funds. See § 4280.122 for information about award amounts, Project Period, and Cost Sharing requirements.

(c) Application requirements information. Sections 4280.131 through 4280.139 discuss the requirements for submitting an application. These sections include information on what forms and other information are required for a complete application as well as the format of the application, the application submission deadline, and how to submit the application.

(d) Application processing information. Sections 4280.140 through 4280.149 discuss how the Agency processes applications. These sections include information on how applications are reviewed for eligibility, how applications are evaluated for merit, and how an Applicant can withdraw an application from consideration.

(e) Award information. Sections 4280.150 through 4280.159 discuss how the Agency makes awards. These sections include information about how applications are selected for funding, how Applicants are notified whether their applications have been selected for funding, how Applicants can resolve disputes regarding funding selections, and the requirements for an Applicant to accept an award and be approved as a Recipient of an award.

(f) Post-award information. Sections 4280.160 through 4280.161 discuss the reporting requirements for Recipients as well as monitoring procedures that the Agency will use.

(g) Other. (1) Sections 4280.162 through 4280.198 are reserved.

(2) Section 4280.199 includes the Office of Management and Budget (OMB) control number for reporting and recordkeeping requirements under this subpart.

(a) BESS Battery Energy Storage System.

(b) BTU British Thermal Unit.

(c) CFR Code of Federal Regulations.

(d) COI Conflict of Interest.

(e) CSP Concentrated Solar Power.

(f) EA Energy Audit.

(g) EEI Energy Efficiency Improvement.

(h) EV Electric Vehicle.

(i) FAA Financial Assistance Agreement.

(j) FFY Federal Fiscal Year.

(k) kW Kilowatts.

(l) kWh Kilowatt-Hours.

(m) LCFS Low Carbon Fuel Standard.

(n) LOC Letter of Conditions.

(o) MW Megawatts.

(p) MWh Megawatt-Hours.

(q) PV Photovoltaic.

(r) RES Renewable Energy System.

(s) RIN Renewable Identification Number (as issued under the Renewable Fuels Standard Program).

(t) SAM System for Award Management.

(u) UEI Unique Entity Identifier.

(v) U.S.C. United States Code.

(w) USDA United States Department of Agriculture.

These are the definitions for terms used in this subpart. All defined terms used in this subpart are capitalized.

Agency means the Rural Business-Cooperative Service, an agency of the United States Department of Agriculture, or a successor agency.

Agricultural commodity means an unprocessed product of Farms, Ranches, nurseries forests, and natural and man-made bodies of water that the Agricultural Producer has cultivated, raised, or harvested with legal access rights. Agricultural Commodities include plant and animal products and their by-products, such as crops, forestry products, hydroponics, nursery stock, aquaculture, meat, on-Farm generated manure, and fish and seafood products. Agricultural Commodities do not include animals raised or sold as pets, such as cats, dogs, and ferrets.

Agricultural producer means a For-Profit Organization that produces or has the legal right to harvest an Agricultural Commodity and meets one of the following ownership structures:

(1) A tribal corporation or other business entity wholly owned by an Indian Tribe. The tribal corporation or business is wholly owned by an Indian Tribe. The tribal corporation or business must participate in or oversee the day-to-day labor and/or management and field operations, whereby 50 percent or greater of their gross income is derived from the agricultural operations based on the most recent complete calendar year.

(2) 100 percent ownership by an individual or an individual and their Immediate Family. The organization is 100 percent owned and operated by an individual or by an individual and their Immediate Family. All owners must participate in the day-to-day labor, management, and/or field operations of the organization. The majority-owner of the organization must derive at least 50 percent of their income from the agricultural operations. The income is based on the most recent complete calendar year. In the case of ownership by an individual and their spouse, the individual and their spouse are considered as one owner for the purpose of determining majority ownership.

Anaerobic digester means a Renewable Energy System that uses animal waste or other Renewable Biomass and may include other organic substrates to produce digestate and Biogas that may be sold in a gaseous or compressed liquid state or used to produce thermal or electrical energy.

Ancillary infrastructure means the supplementary components and systems that support a Renewable Energy System, such as energy storage that does not generate or save energy.

Annual energy production means the measured annual output of energy produced by a Renewable Energy System as measured by a meter at the common point of electrical coupling (e.g., an inverter). It is typically reported using kWh or MWH as units of energy measurement. For example, 21,900 kWh/year will be produced by the solar photovoltaic system.

Applicant means the legal entity submitting an application to participate in the competition for program funding.

Battery energy storage system (BESS) means a device that uses rechargeable batteries to store electrical energy for later use.

Bioenergy project means a Renewable Energy System that produces fuel, Biogas, thermal energy, or electric power from a Renewable Biomass source only.

Biogas means gaseous fuel (including landfill and sewage waste treatment gas) derived from the degradation and decomposition of Renewable Biomass. Feedstock segregation is not a requirement given the Biogas is derived only from the degradation and decomposition of Renewable Biomass. Examples of acceptable Renewable Energy Biogas Projects may include: production of Biogas for conversion to electricity or heat; production of Biogas to pipeline quality renewable natural gas; production of Biogas to compressed natural gas used as a non-retail transportation or other fuel; or an upstream system that distributes existing Biogas to its initial point of sale.

Byproduct means an incidental or secondary product, regardless of whether it has a readily identifiable commercial use or value, generated under normal operations of the proposed Project that can be reasonably measured and monitored.

Commercially available means a domestic or foreign Renewable Energy System or Energy Efficiency Improvement, and their components, that meets all the following requirements:

(1) Has both a proven and reliable operating history and proven performance data for at least one year specific to the operation and use, including the specific feedstock used and specific process used to create or save energy. The history and data must be obtained from another source than the Applicant's use of the RES or EEI for the Project.

(2) Is based on established design and installation procedures and practices and is replicable.

(3) Has professional service providers, trades, large construction Equipment providers, and laborers who are familiar with installation procedures and practices.

(4) Has proprietary and balance of system Equipment and spare parts that are readily available.

(5) Has service that is readily available to properly maintain and operate the system.

(6) Has an existing established warranty that is valid in the United States for major parts and labor.

Cost sharing has the meaning located at 2 CFR 200.1.

Cropland has the meaning located at 7 CFR 718.2.

Distribution components mean the physical and operational infrastructure necessary to convey the following:

(1) Energy produced by a Renewable Energy System from its point of generation to the initial point of sale; or

(2) Inputs or feedstocks to a Renewable Energy System. This includes Equipment and systems that utilize Renewable Energy for upstream applications, regardless of ownership by an entity other than the original energy producer.

End user means a consumer that uses or purchases the proposed energy to be generated or saved.

Energy assessment means a report conducted and signed by an Energy Auditor or Energy Assessor that assesses energy use, cost, and efficiency by analyzing energy bills and surveying the target building and/or Equipment.

Energy assessor means an independent professional who has at least three years of experience and completed at least five Energy Assessments or Energy Audits on similar type Projects and who adheres to generally recognized engineering principles and practices.

Energy audit (EA) means a comprehensive report prepared and signed by an Energy Auditor. It documents current energy usage; recommended potential improvements (typically called energy conservation measures) and their costs; energy savings from these improvements; dollars saved per year; and Simple Payback. The methodology of the Energy Audit must meet professional and industry standards such as the standards set forth in the American Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHREA) Level II Energy Survey; American National Standards Institute (ANSI); or American Society of Agricultural and Biological Engineers (ASABE) S162 Standard for performing on-Farm Energy Audits.

Energy auditor means an independent professional that meets one of the following criteria:

(1) An Energy Auditor certified by the Association of Energy Engineers;

(2) An energy manager certified by the Association of Energy Engineers;

(3) A licensed professional engineer in the State in which the audit is conducted who has at least one year of experience and who has completed at least two similar Energy Audits; or

(4) An individual with a four-year engineering or architectural degree who has at least three years of experience and who has completed at least five similar Energy Audits.

Energy efficiency improvement (EEI) means improvements to an existing building or systems and/or improvements or replacement of Equipment, owned by the Applicant, that reduces energy consumption on an annual basis for the Agricultural Producer's or Rural Small Business' operations.

Equipment has the meaning located at 2 CFR 200.1.

Existing business means a business that has been producing and delivering goods or providing services for at least one full year. The following will be treated as Existing Business provided there is not a significant change in operations of the Existing Business: Mergers by an Existing Business with a new or Existing Business, a change in business name.

Farm or Ranch means any place from which $1,000 or more of Agricultural Commodities were raised and sold or would have been raised and sold during the previous year, but for an event beyond the control of the farmer or rancher. It does not include “hobby farms,” where less than 50 percent of the gross income of the majority owner is derived from its operation. In the case of ownership by an individual and their spouse, the individual and their spouse are considered as one owner for the purpose of determining majority ownership.

Feasibility study means a report, conducted by an independent professional possessing relevant knowledge, expertise, and experience, that includes an opinion or finding evaluating the economic, market, technical, financial, and management feasibility of a proposed Project or operation located at a specific site in terms of its expectation for success.

Federal award has the meaning located at 2 CFR 200.1.

Federal fiscal year means the 12-month period beginning October 1 of each year and ending on September 30 of the following year; it is designated by the calendar year in which it ends.

Financial assistance agreement (FAA) means an agreement between the Agency and the Recipient setting forth the terms and conditions under which the Federal Award will be administered. The FAA is executed using Form RD 4280-2.

For-profit organization has the meaning located at 2 CFR 200.1.

Geothermal direct generation system means a Renewable Energy System that uses thermal energy directly from Geothermal Sources.

Geothermal electric generation system means a Renewable Energy System that uses thermal energy from a Geothermal Source to produce electricity.

Geothermal source means the earth's natural underground heat reservoir.

Highest-level owner means the entity applying does not have any other entity that owns or controls it.

Hybrid system means a combination of two or more Renewable Energy technologies that are incorporated into a unified system to support a single Project.

Hydroelectric system means a Renewable Energy System producing electricity using various sources of moving water including, but not limited to, diverted run-of-river water, in-stream run-of-river water, and in-conduit water.

Hydrogen system means a Renewable Energy System that produces hydrogen derived from a Renewable Biomass or water using wind, solar, ocean (including tidal, wave, current, and thermal), geothermal, or hydroelectric sources as an energy transport medium in the production of mechanical or electric power or thermal energy.

Immediate family means individuals who are closely related by blood, marriage, or adoption, or live within the same household, such as a spouse, domestic partner, parent, child, sibling, aunt, uncle, grandparent, grandchild, niece, or nephew.

Indian Tribe has the meaning located at 25 U.S.C. 5304.

Inspector means an independent professional who has at least three years of experience and has completed at least five inspections on similar type Projects.

Interconnection agreement means a contract containing the terms and conditions governing the interconnection and parallel operation of the electric generation Equipment and the End User or the Biogas production system and gas pipeline.

Key service providers means developers, general contractors, project managers, subcontractors, electricians, plumbers, foundation and framing crews, HVAC technicians, professional engineers, consultants, Energy Auditors, or any other qualified professional who provides services to the Project. They must be licensed to do work in the State of Project, if licensing is applicable.

Kilowatt (kW) means a metric unit of power that measures the rate of energy consumption. It is equal to 1,000 watts, which is equivalent to 1.34 horsepower.

Kilowatt-hour (kWh) means a measure of energy used to quantify how much electricity is consumed or produced within a one-hour period. It is equivalent to one Kilowatt of power used continually for one hour.

Letter of conditions (LOC) means the letter that the Agency issues to an entity whose application is selected for funding. The letter outlines all the conditions of the award that must be met before the award can be approved.

Local Government means a legally established governing body that manages public administration and services within a defined local area, including but not limited to a county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments, or any agency or Instrumentality of such entities.

Megawatt (MW) means a unit of power equal to 1,000,000 watts. It is commonly used to measure the power output of large power plants, wind turbines, solar farms, and other large-scale power generation Equipment.

Megawatt-hour (MWh) means a measure of energy used to quantify how much electricity is consumed or produced within a one-hour period. One Megawatt-hour is equivalent to one Megawatt of power used continually for one hour.

Metering agreement means the agreement between an entity and the utility company regarding how energy will be valued or credited to the entity

Ocean energy means energy created by use of various types of moving water in the ocean and other large bodies of water (e.g., Great Lakes) including, but not limited to, tidal, wave, current, and thermal changes.

Off-grid system means a self-sustaining energy system that operates independently of private or publicly-managed utilities.

Period of performance has the meaning located at 2 CFR 200.1.

Project period means the timeframe during which allowable Project costs are incurred. It is based on the development, design, and installation of the RES or EEI and must be no more than 24 months. The Project Period ends no later than 30 days after the RES or EEI is installed and the end date must be between 12 and 24 months prior to the submission of an application. With the exception that for the first application window following the release of the updated regulation the Project Period end date may be between 12 and 36 months prior to submission of the application.

Power purchase agreement means the terms and conditions governing the sale and transportation of power produced by the Applicant to a third party. It must include energy quantity, connection point, and revenue to be paid by buyer to seller.

Principals means the following:

(1) Individuals or Indian Tribe who own the Applicant;

(2) Individuals who are responsible for handling Federal funds associated with the Project; and

(3) Individuals who are responsible for overseeing the Project (for example, the Executive Director, or individual who has signature authority for the Applicant).

Project means all of the allowable activities to be funded by the Federal Award and Cost Share.

Project cost has the meaning located at 2 CFR 200.1.

Ranch has the meaning located under Farm in this section.

Rated system size means the maximum output of power, usually in Kilowatts or Megawatts as units of energy measurement, that a generator or energy resource is designed to produce under specific conditions as specified by the manufacturer of the Renewable Energy System. For example, a 10 kW solar photovoltaic system has a rated size of 10 kW.

Real property has the meaning located at 2 CFR 200.1.

Recipient has the meaning located at 2 CFR 200.1.

Refurbished means a piece of Equipment or RES that has been brought into a commercial facility, has been thoroughly inspected, had worn parts replaced, and has a warranty that is approved by the Agency.

Renewable biomass means:

(1) Materials, pre-commercial thinnings, or invasive species from National Forest System land or public lands (as defined in section 104 of the Federal Land Policy and Management Act of 1976 (43 U.S.C. 1702)) that:

(i) Are Byproducts of preventive treatments that are removed to reduce hazardous fuels; to reduce or contain disease or insect infestation; or to restore ecosystem health;

(ii) Would not otherwise be used for higher-value products; and

(iii) Are harvested in accordance with applicable law and land management plans and the requirements for old-growth maintenance, restoration, and management direction of paragraphs (2), (3), and (4) of subsection (e) of section 102 of the Healthy Forests Restoration Act of 2003 (16 U.S.C. 6512) and large-tree retention of subsection (f) of section 102; or

(2) Any organic matter that is available on a renewable or recurring basis from non-Federal land or land belonging to an Indian or Indian Tribe that is held in trust by the United States or subject to a restriction against alienation imposed by the United States, including the following items:

(i) Renewable plant material (including feed grains; other agricultural commodities; other plants and trees; and algae); and

(ii) Waste material including crop residue; other vegetative waste material (including wood waste and wood residues); animal waste and Byproducts (including fats, oils, greases, and manure); and food waste and yard waste.

Renewable energy means energy derived from—

(1) A wind, solar, Renewable Biomass, ocean (including tidal, wave, current, and thermal), geothermal or hydroelectric source; or

(2) Hydrogen derived from Renewable Biomass or water using an energy source described in paragraph (1) in this definition.

Renewable energy system (RES) means a system that produces usable energy from a Renewable Energy source and:

(1) May include Distribution Components necessary to move energy produced by such a system to initial point of sale; and

(2) May include other components and Ancillary Infrastructure of such system, such as a storage system.

(3) Does not include a mechanism for dispensing energy at retail.

(4) Is divided into four subcategories under this subpart:

(i) Energy replacement systems are those that replace 120 percent or less of the annual energy use prior to installation of the RES, where annual energy use is calculated using the 12 months prior to installation.

(ii) Energy generation systems are those that produce energy in excess of 120 percent of annual energy use prior to installation of the RES, where annual energy use is calculated using the 12 months prior to installation.

(iii) Retrofitting an existing RES.

(iv) Distribution Components and Ancillary Infrastructure as part of an RES.

Resource assessment means a report that describes the quality and availability of the renewable resource and the amount of Renewable Energy generated through the deployment of the proposed system.

Retrofitting means adding Equipment or processes to or altering or enhancing an existing Renewable Energy System to improve production, efficiency, or financial viability or for the replacement of existing components with components that improve the original design. Activities that are considered operations and maintenance of existing assets to ensure they function properly and safely are not Retrofitting. Examples of Retrofitting include, but are not limited to:

(1) Installing a feedstock pre-treater on an existing biodiesel production plant;

(2) Installing a steam turbine at an ethanol plant; or

(3) Taking an existing wind turbine and installing newly designed blades to enhance energy production;

Rural or Rural area means any area of a State not in a city or town that has a population of more than 50,000 inhabitants, not in the urbanized area contiguous and adjacent to a city or town that has a population of more than 50,000 inhabitants, and excluding certain populations pursuant to 7 U.S.C. 1991(a)(13)(H) and (I). For information on “string exclusions” and “rural in character” determinations, please consult the Agency website.

Rural small business. A Small Business that is located in a Rural area.

Simple payback means a calculation assessing the financial feasibility of the RES or EEI. See below for how to calculate it based on Project type.

(1) RES Simple Payback = (Project Cost) ÷ (dollar value of energy units replaced, credited, sold, or used and fair market value of Byproducts as applicable in a typical year).

(i) The value of energy replaced will be calculated based on the Applicant's historical energy consumption with actual average price paid for the energy replaced, as documented by 12 consecutive months of utility bills prior to the installation of the system. For the average price paid, the following charges must be excluded: fixed meter charge, demand charges, subsidy charges, and sales tax. In the case of Off-Grid Systems, the historical energy consumption must be documented through a written statement from the utility company that services the Project location that identifies the average price per kW hour for the 12-month period prior to installation.

(ii) The value of energy credited or sold will be calculated based on the amount of energy units to be credited or sold at the actual rate per unit, as documented in utility net metering or crediting policies and/or a Power Purchase Agreement.

(iii) The value of Byproducts produced by and used in the project or related enterprises must be documented at the fair market value to be received for the Byproducts in a typical year.

(iv) The calculation does not include any one-time benefits such as, but not limited to, construction and investment-related benefits, nor credits which do not provide annual income to the project, such as tax credits.

(2) EEI Simple Payback = (Project Cost) ÷ (dollar value of energy saved).

(i) Energy saved will be determined by subtracting the actual energy consumed from the historical energy consumed and converting the result to a monetary value using a constant value or price of energy.

(A) Actual energy used in the original building and/or Equipment, as applicable, prior to the EEI Project, must be based on the actual average annual total energy used in British thermal units (BTU) over the most recent 12, 24, 36, 48, or 60 consecutive months of operation, as documented in utility bills and summarized in the Energy Audit or Energy Assessment.

(B) Actual energy use after the EEI project has been in place for the original building and/or Equipment, as applicable, for 12 months post-installation of the EEI Project, to include the same input and output conditions.

(C) Value or price of energy must be the actual average price paid over the same time period used to calculate the actual energy used. When calculating the actual average price of energy, only include energy charges directly reduced by the unit of energy being replaced or saved. For the average price paid, the following charges must be excluded: fixed meter charge, demand charges, subsidy charges, and sales tax.

(ii) The EEI projects Simple Payback calculation does not allow Applicants to monetize EEI benefits other than the dollar amount of the energy savings the Agricultural Producer or Rural Small Business realizes as a result of the improvement.

Small business means a business entity organized for profit that is independently owned and operated and that meets the definition of “business concern” located at 13 CFR 121.105 and meets the criteria located at 13 CFR 121.301(b) and (f) and meets the size threshold established by 13 CFR 121.201.

Solar electric means the conversion of energy from sunlight into electricity either directly using photovoltaics (PV) or indirectly using concentrated solar power (CSP).

Solar thermal means converting sunlight into heat for use in industry.

State means any of the 50 States of the United States, the Commonwealth of Puerto Rico, the District of Columbia, the U.S. Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, the Republic of Palau, the Federated States of Micronesia, and the Republic of the Marshall Islands.

Used Equipment means any Equipment that has been used and is provided in an “as is” condition.

Useful life means estimated durations of utility placed on the RES or EEI. Useful life estimations terminate at the point when assets are expected to become obsolete, require major repairs, or cease to deliver economical results. The Agency determines the useful life of the RES or EEI based on the technology type and system components.

Wind energy means a Renewable Energy System that harnesses the power of the wind to generate electricity.

No conflict of interest will be allowed.

(a) Description. A conflict of interest (COI) occurs when an individual or entity has a competing personal, professional, or financial interest that may make it difficult for the individual or entity to act impartially

(b) Recipient conflicts of interest. Recipients must comply with 2 CFR 400.2, regarding written disclosure, employee and organizational conflicts of interest, and internal controls.

(c) Assistance to employees, relatives, and associates. The Agency will process any requests for financial assistance under this subpart in accordance with 7 CFR part 1900, subpart D.

(d) Member/delegate clause. No member of or delegate to Congress shall receive any share or part of the financial assistance awarded through this subpart or any benefit that may arise therefrom; provided, however, that this provision shall not be construed to bar, as a contractor under the Federal Award, a publicly held corporation whose ownership might include a member of Congress.

Applicants and Recipients must comply with all applicable laws and regulations.

Applicants must meet the following requirements to be eligible for financial assistance through this program.

(a) Eligible entities. Entities are eligible for assistance through this program if all the following requirements are met:

(1) System for Award Management (SAM) registration and Unique Entity Identifier (UEI). Applicants and Recipients must be registered in SAM. This registration must remain current, accurate, and complete at the time of application, while the application is under consideration for funding, and while a Recipient has an active Federal Award. This registration includes obtaining a UEI, or its successor, and completing the process for “All Awards” through SAM.gov. When registering in SAM.gov, all Applicants must select the All Awards option.

(2) Small Business Administration (SBA) profile. An Applicant applying as a Rural Small Business must establish and maintain an active SBA profile within SAM.gov and be identified as a Small Business through the Small Business Search feature, or its successor.

(3) Legal authority. Each Applicant must have the legal authority necessary to apply for and carry out the purpose of the Federal Award.

(4) Entity type. The Applicant must be organized or incorporated under State. Tribal, or Federal law and must meet the definition of an Agricultural Producer or Rural Small Business at the time of application.

(5) Existing Business. The Applicant must be an Existing Business at least 12 months prior to the start of the Project Period.

(6) Ownership and control. The Applicant must be the Highest-Level Owner or wholly owned by an Indian Tribe. All Applicants must own the RES or EEI that is the subject of the Project and own or control the site for the Project. This ownership must be in place at least 12 months prior to the Project Period for the Project through the time of application and continue until the final payment is disbursed for the Project.

(7) Financial capability. The Applicant is financially sustainable and can maintain the Project into the future.

(i) Current ratio. The balance sheet from the Applicant's most recent fiscal year must show a current ratio of at least 1:1, which means that its current liabilities do not exceed its current assets.

(ii) Cash flow. The cash flow statement for the Applicant's most recent fiscal year must show a positive cash flow.

(iii) Revenue. The Applicant must have available at the time of application satisfactory sources of revenue in an amount sufficient to provide for the operation, management, maintenance, and any debt service of the Project for the Useful Life of the Project. In addition, the Applicant must control the revenues and expenses of the Project, including revenues and expenses related to operation and maintenance.

(8) Number of awards. No more than one award from each Highest-Level Owner and entities owned by its individual owners or each corporation/business wholly owned by an Indian Tribe will be approved each Federal Fiscal Year. Notwithstanding corporations/businesses wholly owned by Indian tribes, the Highest Level Owners individually are eligible for only one award per FFY and may not apply to the program using a different entity owned in whole or in part.

(b) Ineligible entities. Entities are ineligible for assistance from all programs listed in this subpart if any of the following occurs:

(1) Outstanding judgment. An outstanding judgment has been obtained against the entity by the United States in a Federal Court (other than in the United States Tax Court). The entity is ineligible for assistance until the judgment is paid in full or otherwise satisfied. Funds from this program may not be used to satisfy the judgment.

(2) Federal income tax delinquency. The entity is delinquent on the payment of Federal income taxes.

(3) Federal debt delinquency. The entity is delinquent on Federal debt.

(4) Debarment or suspension. The entity is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs.

(5) Felony criminal violation. The entity has been convicted of a felony criminal violation under any Federal law within the past 24 months.

(6) Unpaid Federal tax liability. The entity has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, unless a Federal agency has considered suspension or debarment of the organization and has made a determination that this further action is not necessary to protect the interests of the Government.

(7) Individual. The entity is an individual.

(8) Active Federal Award. The entity has an active award through this program for which the Project Period is not scheduled to end until after September 30 of the year in which the application is submitted.

(9) Foreign ownership. If the entity has foreign investment or ownership, the Agency will evaluate the entity's ability to participate in the Rural Energy for America Program consistent with applicable law. Entities that are headquartered in countries determined to be foreign adversaries as defined by 15 CFR 791.4, are not eligible to participate in the program.

(10) Business operations. Entities that derive income from one or more of the following activities:

(i) Gambling activity. Business operations deriving income from gambling activity. Gambling activities include any lease income from space or machines used for gambling activities. State or authorized lottery proceeds and net revenues generated from gaming by a Tribe pursuant to Tribal law or the Indian Gaming Regulatory Act, 25 U.S.C. 2107 et seq., conducted in part for the purpose of raising funds for the approved Project are excluded.

(ii) Sexual activities. Business operations deriving income from activities of a sexual nature.

(iii) Racing activities. Business operations deriving income from racetracks or facilities for conducting either professional or amateur races of animals, or by professional or amateur drivers or jockeys, or any other type of racing.

(iv) Illegal activities. Business operations deriving income from activities prohibited by local, state, Tribal, or federal law.

Projects must meet the following requirements to be eligible for financial assistance through this subpart.

(a) Eligible Projects. Eligible Projects must meet all of the following requirements. Failure to meet one or more of these requirements means the application is not eligible for funding.

(1) Project purpose. The Project must be for an RES or an EEI that has been completed between 12 and 24 months prior to the date of application.

(i) RES Projects. All RES Projects must be for one of the following purposes:

(A) The purchase of a new RES;

(B) The purchase of a Refurbished RES; or

(C) The Retrofitting of an existing RES.

(ii) EEI Projects. All EEI Projects must use less energy on an annual basis than the original building or equipment being improved or replaced as demonstrated in an Energy Assessment or Energy Audit, as applicable. Combined heat and power Projects using steam instead of Renewable Biomass must apply as an EEI Project. The purpose of the Project must include one of the following:

(A) Energy Efficiency Improvements. The Project completed EEI to existing buildings or Equipment.

(B) Efficiency improvements. The Project completed EEI to an existing RES.

(C) Replacement of previously funded Project. The EEI Project replaced the same specific EEI Equipment that previously received funds under this subpart at or after the end of the Useful Life, as specified in the FAA, provided the EEI is more energy efficient than the previously funded improvement.

(2) Amount requested. Both RES and EEI Projects have minimum and maximum amounts for the Federal Award that can be requested and approved.

(i) Minimum request. The minimum request for a grant application is $1,500. If an application includes unallowable expenses that when removed, reduce the amount that can be awarded below the minimum amount, the Project is not eligible for funding.

(ii) Maximum request. The maximum request for a RES grant application is $500,000 and the maximum request for an EEI grant application is $250,000.

(3) Cost Sharing. Cost Sharing is required for at least 75 percent of the Project Cost. For example, if the Project Cost is $1,000,000, Cost Sharing must be at least $750,000. Cost Sharing funds must be available for use during the Project Period, and they must be for allowable expenses.

(4) Rural area. The Project must be located in a Rural area, including those areas determined as “string exclusions” or “rural in character.”

(5) Allowable use of funds. All Project Costs, regardless of source, must be used for allowable purposes. See § 4280.125 for additional information.

(6) Project Period. The Project Period begins when the first allowable Project Cost is incurred for the Project. It is based on the development, design, and installation of the RES or EEI and must be no more than 24 months. The Project Period ends no later than 30 days after the RES or EEI is installed and the end date must be between 12 and 24 months prior to the submission of an application. With the exception that for the first application window following the release of the updated regulation the Project Period end date may be between 12 and 36 months prior to submission of the application. For EEI Projects, the Project Period would typically start with the development of the Energy Assessment or Energy Audit. For RES Projects, the Project Period would typically start with the development of the Resource Assessment but could also start with the installation of the RES for smaller-scale systems.

(7) Commercially Available technology. The Project must utilize Commercially Available technology.

(8) Technical sustainability. The Project must demonstrate that it is technically feasible and sustainable based on the information provided in the application. The Agency will assess resource availability, feedstock agreements, off-take agreements, operations and maintenance agreements, third-party certifications for the next year after application. The RES or EEI system must operate and perform over the project's Useful Life in a reliable, safe, and cost-effective manner. EEI Projects must demonstrate this information through an Energy Audit or an Energy Assessment, as appropriate. RES Projects must demonstrate this information through a Resource Assessment or a Feasibility Study, as described in paragraphs (a)(8)(i) and (ii) of this section.

(i) Resource Assessment. A Resource Assessment is a report that describes the quality and availability of the renewable resource and the amount of Renewable Energy generated through the deployment of the proposed system. All of the following must be described in the report for each source of Renewable Energy:

(A) Source of energy. The report must identify the source of Renewable Energy to be used for the Project.

(B) Type of technology. The report must identify the type of technology that will be used for the RES Project: Biomass, Bioenergy, Geothermal Direct Generation, Geothermal Electric Generation, Hydrogen, Hydroelectric, Ocean Energy, Solar, or Wind Energy. The Applicant must also identify whether there are storage components in the system.

(C) Energy output. The report must identify the type of energy output that the system produces (for example, liquid transportation fuel-ethanol, biodiesel, renewable diesel, Biogas, renewable natural gas, Biogas to electricity, wood pellets, wood briquettes).

(D) Byproducts. The report must indicate whether or not the system produces Byproducts. If it does, the Applicant must identify the Byproduct(s) and the amount produced during the 12 months immediately following installation of the RES.

(E) Storage system. The report must identify whether or not a storage system is included in the Project, and if it is, what type (e.g., BESS). The Applicant must clearly state the use cases for the battery (e.g., peak shaving, load shifting, resilience) and how this use benefits the Applicant and/or off taker. The Applicant must provide the dispatch curves for the storage system for the 12 months immediately following installation. Curves must support use case of the RES with energy storage.

(F) Use of energy. The report must identify how the energy is used in the Project.

(1) Interconnection. Indicate whether the RES is interconnected.

(2) End User. Indicate who the End User is. Does the Project include Distribution Components and/or Ancillary Infrastructure? Is the energy produced dispensed at retail?

(3) Metering Agreement. Indicate if there is a Metering Agreement, and what type (e.g. conventional net metering, net billing, aggregate net metering, virtual net metering).

(G) Sale of energy. The report must provide the following information about how the energy produced or saved was used.

(1) Percentage. Indicate the percentage of energy that was sold.

(2) Quantity. Indicate the quantity of energy that was sold for energy output and/or Byproducts and whether there are credits that are applicable, such as LCFS/RIN. If yes, what is the amount?

(3) Price. Indicate the price per unit of energy output and/or Byproducts that was paid. Are there LCRS/RIN credits that are applicable? If yes, what is the amount?

(4) Buyer. Indicate the name of the entity buying the energy.

(5) Type of agreement. Indicate the type of agreement for the sale of energy (e.g. Power Purchase Agreement, energy sales agreement, energy service agreement, off-take agreement, and/or delivery agreement)? The report must provide the following information:

(i) Purchasing energy output. Indicate whether there is an agreement for purchasing energy output. If yes, what is the name of the counter party (i.e. purchaser)?

(ii) Byproducts. Indicate if there Byproducts. If yes, is there an agreement to purchase the Byproduct? If yes, what is the name of the counter party (i.e. purchaser)?

(H) Additional information. The Resource Assessment must include the additional information described below based on energy source and technology.

(1) Wind. The Resource Assessment must provide the following information for Wind Energy Projects:

(i) Source. Indicate the source of the wind data.

(ii) Conditions and assumptions. Describe the conditions of the wind monitoring when collected at the site or the assumptions made when applying nearby wind data to the site.

(2) Solar. The Resource Assessment must provide the following information for Solar Projects:

(i) Source. Indicate the source of the solar data.

(ii) Type of system. Indicate whether the system is Solar Electric or Solar Thermal.

(iii) Assumptions. Describe the assumptions made.

(3) Bioenergy/Biomass Project. The Resource Assessment must provide the following information for Bioenergy and Biomass Projects:

(i) Renewable Biomass resource. Indicate the type, quantity, quality, and seasonality of the Renewable Biomass resource, including harvest and storage, where applicable.

(ii) Shipping and receiving. Where applicable, indicate shipping or receiving method and required infrastructure for shipping.

(iii) Process method. Indicate the process method: dry-mill, wet-mill, screw-press, chemical, or other.

(iv) Woody biomass. Document that any and all woody biomass feedstock from National Forest System land or public lands was not be used as a higher value wood-based product.

(v) Feedstock. Provide the following information for the feedstock for the RES: the substrates used as digester inputs, including animal wastes or other Renewable Biomass in terms of type, quantity, seasonality, and frequency of collection; any special handling of feedstock that may be necessary; the process for determining the feedstock resource; the annual feedstock requirement of the system in pounds, tons, metric tons, cords of wood, or other; any seasonality considerations for the feedstock; the annual amount of feedstock required by the system will be secured; the term of the feedstock agreement; the renewal options for the feedstock agreement; and who controls the option to renew the feedstock agreement.

(4) Geothermal Electric Generation. The Resource Assessment must provide the following information for Geothermal Electric Generation Systems:

(i) Ground-source. Indicate whether the system is a ground-source heat pump.

(ii) Quality of the resource. Indicate the quality of the geothermal resource, including temperature, flow, and sustainability and what conversion system is to be installed.

(iii) Special handling. Describe any special handling of cooled geothermal waters that may be necessary.

(iv) Resource determination. Describe the process for determining the geothermal resource, including measurement setup for the collection of the geothermal resource data.

(5) Geothermal Direct Generation. The Resource Assessment must provide the following information for Geothermal Direct Generation Systems:

(i) Quality of resource. Indicate the quality of the geothermal resource, including temperature, flow, and sustainability and what direct use system is to be installed.

(ii) Special handling. Describe any special handling of cooled geothermal waters that may be necessary.

(iii) Resource determination. Describe the process for determining the geothermal resource, including measurement setup for the collection of the geothermal resource data.

(6) Biogas. The Resource Assessment must include the following information for Biogas Projects:

(i) Capture and treatment. Identify the method of gas capture and treatment: landfill, food waste, sewage waste treatment, or other.

(ii) Feedstock information. Provide the following information for the feedstock for the RES: the substrates used as digester inputs, including animal wastes or other Renewable Biomass in terms of type, quantity, seasonality, and frequency of collection; any special handling of feedstock that may be necessary; the process for determining the feedstock resource; the annual feedstock requirement of the system in pounds, tons, metric tons, cords of wood, or other; any seasonality considerations for the feedstock; how the annual amount of feedstock required by the system will be secured; the term of the feedstock agreement; the renewal options for the feedstock agreement; and who controls the option to renew the feedstock agreement.

(7) Anaerobic Digester. The Resource Assessment must include the following information for Anaerobic Digester Projects:

(i) Type of system. Indicate whether the system is one of following: complete mix, plug-flow, attached film, covered lagoon, or other.

(ii) Feedstock information. Provide the following information for the feedstock for the RES: the substrates used as digester inputs, including animal wastes or other Renewable Biomass in terms of type, quantity, seasonality, and frequency of collection; any special handling of feedstock that may be necessary; the process for determining the feedstock resource; the annual feedstock requirement of the system in pounds, tons, metric tons, cords of wood, or other; any seasonality considerations for the feedstock; how the annual amount of feedstock required by the system will be secured; the term of the feedstock agreement; the renewal options for the feedstock agreement; and who controls the option to renew the feedstock agreement.

(iii) Gas production estimates. Provide either tabular values or laboratory analysis of representative samples that include biodegradability studies to produce gas production estimates for the project on daily, monthly, and seasonal basis.

(iv) Type of operation. Identify the type of operation (e.g., dairy, swine, layer, etc.), along with breed, herd population size and demographics.

(v) Waste collection. Identify the method and the frequency of waste collection.

(vi) System developer. Identify the system developer.

(vii) Digester design assumptions. Describe the digester design assumptions such as the number and type of animals, the bedding type and estimated annual quantity used, the manure and wastewater volumes.

(viii) Treatment of digester effluent. Describe the treatment of digester effluent (e.g., none, solids separation by screening, etc. with details including use or method of disposal).

(8) Hydrogen Project. The Resource Assessment must include the following information for Hydrogen Systems.

(i) Resource information. Indicate the type, quantity, quality, and seasonality of the Renewable Biomass resource.

(ii) Renewable resource. For solar, wind, or Geothermal Sources of energy used to generate hydrogen, indicate the renewable resource where the Hydrogen System was installed. Local resource maps may be used as an acceptable preliminary source of renewable resource data.

(9) Hydroelectric/Ocean Energy Projects. The Resource Assessment must include the following information for Hydroelectric System and Ocean Energy Projects.

(i) Quality of the resource. Indicate the quality of the resource, including temperature (if applicable), flow, and sustainability of the resource.

(ii) Resource evaluation. Describe the resource evaluation process, including the date and duration of the evaluation process.

(iii) Measurement setup. Describe the specifications of the measurement setup.

(iv) Proximity. Describe the proximity of the resource to the proposed site.

(10) Storage components. For Projects that include storage components, the Resource Assessment must provide the following information related to the type of technology, as described in paragraphs (a)(8)(i)(A)(1) through (9) of this section.

(i) Storage system specifications. Describe the storage system specifications.

(ii) Integration of the system. Describe how the storage system is integrated with the RES, including application, size, lifetime, response time, capital and maintenance costs associated with the operation.

(iii) Distribution of the stored resource(s). Describe the distribution of the stored resource(s).

(ii) Feasibility Study. A Feasibility Study is a report, conducted by an independent professional possessing relevant knowledge, expertise, and experience, that includes an opinion or finding evaluating the economic, market, technical, financial, and management feasibility of a proposed Project or operation located at a specific site in terms of its expectation for success. It must include the following content:

(A) Economic analysis. The economic analysis is a cost-benefit analysis. It includes all of the following information:

(1) Minimum amount of inputs (e.g. labor, infrastructure, utilities, renewable resources, and feedstocks) to operate successfully;

(2) Contracts in place and contracts to be negotiated, including terms and renewals;

(3) Environmental risks;

(4) Cost of Project relative to the increase in revenues or benefits provided; and

(5) Overall economic impact of Project, including new markets created and economic development.

(B) Market analysis. The market analysis is an analysis of the current and future market potential, competition, sales or service estimations, including current and prospective buyers and End Users. The market analysis includes all of the following information:

(1) Competition;

(2) Type of Project: service, product, or commodity based;

(3) Target market, including new versus established;

(4) End User analysis, including captive versus competitive;

(5) By-product revenue streams; and

(6) Industry risk.

(C) Technical analysis. The technical analysis is an analysis of the reliability of the technology to be used and/or the analysis of the delivery of goods or services, including transportation, business location, and the need for technology, materials, and labor. It includes all of the following information:

(1) Commercial availability;

(2) Product and process success record and duplication of results;

(3) Experience of the service providers;

(4) Infrastructure, including roads, rail, and airports;

(5) Need for local transportation;

(6) Labor market;

(7) Availability of materials;

(8) Use, age, and reliability of technology; and

(9) Construction risk.

(D) Financial analysis. The financial analysis is an analysis of the operation to achieve sufficient income, credit, and cashflow to financially sustain the Project over the long term and meet all debt obligations. It includes all of the following information:

(1) Commercial or Project underwriting;

(2) Management's assumptions;

(3) Accounting policies;

(4) Source of repayment;

(5) Dependency on other entities;

(6) Equity contribution;

(7) Market demand forecast;

(8) Peer industry comparison;

(9) Cost-accounting system;

(10) Availability of short-term credit;

(11) Adequacy of raw materials and supplies; and

(12) Sensitivity analysis.

(E) Management analysis. The management analysis is an analysis of the legal structure of the business or operation and the ownership, governance, and management. It includes all of the following information:

(1) History of the business or organization;

(2) Professional and educational background;

(3) Experience;

(4) Skills; and

(5) Qualifications necessary to implement the Project.

(F) Recommendation. The recommendation of the independent professional(s) conducting the Feasibility Study must be included.

(G) Qualifications. The qualifications of the consultant(s) conducting the Feasibility Study must be included.

(9) Qualified Key Service Providers. All Key Service Providers must be qualified. In particular, the entity installing the RES or EEI must be licensed in the State where installation will occur and have previously installed at least three RES or EEI similar to what is proposed in the application. Individuals or entities who have a conflict of interest are not considered qualified Key Service Providers. (See § 4280.106 for more information on conflict of interest.)

(10) Key Service Provider selection. All Key Service Providers must be selected using procurement procedures that comply with 2 CFR 200.318 through 200.327.

(11) Completion certificate. The Applicant must certify that the design, engineering, testing, and monitoring is sufficient for the Project's intended purpose. For larger-scale Projects, more complex Projects, or with a Project Cost of $200,000 or more, the Agency requires a completion certificate completed by a professional engineer licensed in the State where the Project was completed as a condition of an award.

(12) Environmental requirements. Environmental review documentation must comply with the requirements in 7 CFR part 1b.

(13) Architectural barriers. All facilities intended for or accessible to the public or in which physically handicapped individuals may be employed must comply with the Architectural Barriers Act of 1968 (42 U.S.C. 4151 et seq.) as implemented by 41 CFR 101-196, section 504 of the Rehabilitation Act of 1973 (42 U.S.C. 1474 et seq.) as implemented by 7 CFR parts 15 and 15b, and Titles II and III of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.).

(14) Seismic safety. All new structures, fully or partially enclosed, used or intended for sheltering individuals or property will be designed with appropriate seismic safety provisions in compliance with applicable local, state, Tribal, and federal law, such as the Earthquake Hazards Reduction Act of 1977 (42 U.S.C. 7701 et seq.) and Executive Order 13717, “Establishing a Federal Earthquake Risk Management Standard.”

(15) Bioenergy. For Bioenergy Projects, woody biomass feedstock from National Forest System land or public lands cannot be used as a higher value wood-based product.

(16) Dedicated metering. The Project must have a dedicated meter(s). For example, if an Applicant has one meter that covers its Rural Small Business and its residence, the Applicant must install a separate meter that is dedicated to the Rural Small Business to allow the energy generated to be measured.

(17) Residential use exceptions. Only the following uses of energy related to residential use are eligible for the program.

(i) Providing energy through a community solar subscription program where the End Users do not own the assets;

(ii) Providing energy for nursing homes and assisted living facilities that provide full-time 24 hours a day, seven days a week, licensed medical care for residents; and

(iii) Providing energy for for-profit hotels that provide short-term housing (30 days or less).

(18) Simple Payback Period. The Simple Payback Period must be equal to or less than the Agency approved Useful Life of the RES or EEI.

(19) Energy Storage Systems including BESS. For RES Projects with an associated energy storage system, the total Annual Energy Production of the RES is limited to a capacity of 120 percent of the annual energy consumption of the Applicant for the 12 months prior to project installation or the maximum production allowable by the interconnected utility, which shall not exceed 120 percent of annual energy consumption. The size of the energy storage system must not exceed 100 percent of the size of the RES with which it is paired.

(20) Permits and codes. The completed Project comply with all applicable local, State, Tribal, and Federal codes and all required permits must be obtained.

(b) Ineligible projects. Projects that include one or more of the following are ineligible for assistance under this subpart:

(1) Amount requested. The application requests less than the minimum or more than the maximum award amount.

(2) Research and development. The Project includes research and development, as defined in 2 CFR 200.1, or trials, demonstration units, and pilot projects.

(3) Technology. The Project involves technology (including the system, improvements, process, and components) that is not Commercially Available.

(4) Residential. The Project includes residential RES or EEI, including, but not limited to, primary residences, such as apartments, single-family homes, and residences attached to businesses, in-home businesses, farm labor housing, apartment complexes, bed and breakfasts, and vacation rentals by owner (e.g. VRBOs, Airbnbs), regardless of whether the owner lives on-site or not.

(5) Use of energy. The energy is used for residential purposes, except for the following uses:

(i) Providing energy through a community solar subscription program where the End Users do not own the assets;

(ii) Providing energy for nursing homes and assisted living facilities that provide full-time 24 hours a day, seven days a week, licensed medical care for residents; and

(iii) Providing energy for for-profit hotels that provide short-term housing (30 days or less).

(6) Co-firing with non-Renewable Energy sources. RES Projects that use dual fuel sources where at least one source is not renewable. Non-Renewable Energy sources include, but are not limited to the following: fossil fuels, natural gas, petroleum-based products, materials such as coal, and other non-renewable fuels, oils, and chemicals, tires and plastic.

(7) RES Retrofitting Projects. The Project retrofits an existing ground mount solar or wind RES or any solar or wind RES on Cropland.

(8) EEI replacement Projects. The Project replaces the same specific EEI Equipment that had previously received funds under this subpart prior to the end of the Useful Life, as specified in the FAA, even if it is more energy efficient than the previously funded improvement.

(9) Multiple technologies. The Project utilizes two or more different types of RES technologies that are not incorporated into a Hybrid System.

(10) Multiple locations. The Project installs an RES or an EEI at more than one location.

(11) Cropland installation. The Project involves a ground mount solar photovoltaic system or wind turbine installed on Cropland.

(12) Rated System Size. The Project involves the installation or retrofit of a Hydroelectric System Project with a Rated System Size of greater than 30 MW.

(13) Historical Energy Usage Documentation. The Project involves ground mount solar photovoltaic or ground mount wind systems that cannot document commensurate historical energy usage.

(14) Mobile system. The Project involves an RES not directly mounted on a vehicle that is used to carry out the Applicant's full-time business operations, or the Project involves EEI to any vehicle.

(15) Dispensing energy at retail. The Project includes a mechanism for dispensing energy at retail are not eligible.

(16) Labor only Projects. The Project includes only labor costs and no Equipment and materials costs for the RES or EEI.

(17) Distribution only Projects. The Project includes only moving Renewable Energy from one point to another.

(18) Storage systems. The Project involves the following activities related to storage systems:

(i) Retrofitting an existing RES to add an energy storage system. Includes Battery Energy Storage Systems as well as other energy storage systems.

(ii) Stand-alone energy storage systems. Includes Battery Energy Storage Systems as well as other energy storage systems.

(19) Foreign components. The Project includes a solar photovoltaic system or wind turbine consisting of any component made in a country named as a foreign adversary as listed in 15 CFR 791.4, with the exception that Projects that were installed prior to the publication date of this regulation are exempt. All other completeness and eligibility requirements identified in this subpart must be met.

(20) REAP funding limitation. The Project includes a REAP funding request where the total amount of REAP funding (grant and guaranteed loan) would represent more than 75% of the Project Cost.

(21) Unallowable costs. The Project budget includes more than 25 percent of costs as unallowable costs. Projects that include 25 percent or less of unallowable costs will have the unallowable costs removed prior to considering other eligibility factors. Unallowable costs are identified in § 4280.125(b).

(22) Conflict of interest. The Project includes any conflict of interest. See § 4280.106 for more information on conflict of interest.

Applications requesting $20,000 or less in award funds are eligible to compete for reserved funds.

Allowable and unallowable uses of funds are described as follows:

(a) Allowable uses of funds. The following types of activities and expenses are allowable, provided that they are directly related to the approved RES or EEI Project, incurred as part of the installation of the RES or EEI, and integral to the operation of the RES or EEI. Additional information on allowability of costs can be found at 2 CFR part 200, subpart E, for all entity types.

(1) Purchase and installation of new or Refurbished Equipment related to the installation and/or operation of the RES or EEI, provided that the Project budget includes both Equipment and installation of the system or improvements as a whole;

(2) Construction related to the installation of the RES or EEI, Retrofitting, replacement, and improvements;

(3) Energy Assessment or Energy Audit, unless the cost was charged in whole or in part to another Federal Award;

(4) Resource Assessment, unless the cost was charged in whole or in part to another Federal Award;

(5) Fees for construction permits and licenses and fees required by an Interconnection Agreement;

(6) Architectural fees;

(7) Engineering fees;

(8) Installation of a dedicated meter for an RES Project;

(9) Up to 25 percent of Project Costs for Distribution Components and Ancillary Infrastructure for RES Projects that include Distribution Components and Ancillary Infrastructure; and

(10) Up to 10 percent of the award amount to construct, improve, or acquire broadband infrastructure related to the project financed, subject to the requirements of 7 CFR part 1980, subpart M;

(b) Unallowable uses of funds. Activities and expenses related to any of the following are unallowable:

(1) Real Property;

(2) Agricultural, lawn, and garden Equipment and power tools, including, but not limited to: tractors, bailers, lawn mowers, weed whipper/eaters, cultivators, skid steers, bulldozers, chain saws, and wood splitters;

(3) Used Equipment;

(4) Equipment not wholly owned by the Recipient, for example, utility-owned substation upgrades, overhead lines, and poles;

(5) Vehicles, including motorized, unmotorized, and electric vehicles, and modifications that are used to improve a vehicle's ability to propel itself (e.g., modifying an existing vehicle's engine to run on renewable fuels or replacing an older vehicle with a new, more efficient vehicle);

(6) Lease payments, including lease to own or capitalized leases;

(7) Feasibility studies;

(8) Monthly meter fees;

(9) Insurance;

(10) Operations and maintenance;

(11) Extended warranties;

(12) Perimeter fencing;

(13) Costs for labor completed by any individual who owns the Applicant entity;

(14) Goods or services from an individual or entity who has a conflict of interest with the Recipient (see § 4280.106);

(15) Funds used for political or lobbying activities;

(16) Funds used to repay any Federal direct or guaranteed loans or other Federal debt or judgment;

(17) Costs for the preparation of the grant application;

(18) Expenses not directly related to the funded Project, including construction or Equipment (e.g., the foundation for a building where an RES is installed, storage-only grain bins connected to drying systems, or the roof of a building where solar panels are attached);

(19) Expenses paid for by another Federal Award;

(20) Activities that are considered unallowable by the applicable cost principles, most of which are included in 2 CFR part 200, subpart E; and

(21) Costs incurred outside the Project Period.

This section identifies the items required for a complete application. All applications must include the following items, with the exception of the information in paragraph (a)(14) of this section, which is optional.

(a) Applicant eligibility. The following requirements support Applicant eligibility.

(1) Applicant's legal name. The Applicant must provide its legal name. This name must match what is entered in SAM.gov and what is on the Certificate of Good Standing.

(2) Applicant's address. The Applicant must provide its primary address. This address must match what is entered in SAM.gov.

(3) Identification numbers. The Applicant must provide its Unique Entity Identifier from its SAM.gov registration and Social Security number (SSN) or Taxpayer Identification Number (TIN) in order for the Agency to assess eligibility.

(4) Incorporation date. The Applicant must provide the date it was incorporated.

(5) Certificate of Good Standing. The Applicant must provide a current Certificate of Good Standing from the State in which the Applicant is incorporated or registered, or from the Bureau of Indian Affairs or Tribe, as applicable

(6) Entity bylaws. The Applicant must provide its bylaws or operating agreements that show its legal authority to apply for and carry out the Project.

(7) Principals. The Applicant must provide the names and SSN or TIN of the Principals for this Federal Award. The identification numbers will be used to assess eligibility for the Federal Award.

(8) Applicant entity type. The Applicant must indicate whether it is applying as an Agricultural Producer or a Rural Small Business.

(i) Agricultural Producer. If the Applicant is applying as an Agricultural Producer, it must provide all of the following information:

(A) Owner names. The Applicant must provide the exact legal name(s) of all owners in the organization.

(B) Percentage of ownership. The Applicant must provide the percentage of ownership for each owner.

(C) Participation in operations. The Applicant must indicate whether the owners participate in the day-to-day labor, management, and/or field operations of the Applicant.

(D) Agricultural Commodity. The Applicant must identify the primary Agricultural Commodity produced or that the Applicant has the legal right to harvest.

(E) Annual income. The Applicant must indicate the total annual income of the majority-owner and the amount of annual income derived by that majority-owner from the Applicant's operations from the most recent tax year.

(ii) Rural Small Business. If the Applicant is applying as a Rural Small Business, it must indicate whether the Applicant has been designated by the Small Business Administration as a Small Business in SAM.gov. Additionally, it must provide all of the following information:

(A) Owner names. The Applicant must provide the exact legal name(s) of all owners in the organization.

(B) Percentage of ownership. The Applicant must provide the percentage of ownership for each owner.

(9) Financial statements. Applicants must provide financial statements as described below.

(i) All applications. The Applicant must provide the following business-level financial statements: an income statement, balance sheet, and statement of cash flows, including all revenue streams from the Project, debt-service of the Project, annual operations and maintenance, investments, and incentives from the Applicant's most recent completed fiscal year prior to the date of application. Project-level financial statements will not be accepted.

(ii) Project Cost $200,000 and greater. In addition to the financial statements required in the paragraph above, the Applicants with Projects that have Project Cost of $200,000 or greater must provide two years of pro forma financial statements for the Project, including income statements, balance sheets, statements of cash flows, and assumptions.

(10) Summary of REAP awards. The Applicant must describe any current or previous awards received through the REAP program, including both grants and guaranteed loans. The description must include the Project Period, the amount, and a summary of the Project.

(11) Business operations. The Applicant must describe its business, including the time period that it has been in operation and earning revenue, the type of products or services provided, the number of employees, who the customers are, and the sources of revenue from its business operations, including if the operations include gambling, sexual activities, professional or amateur racing of animals, or illegal activities. Note that each employee is counted as one, regardless of their status as full-time, part-time, temporary, or seasonal. To calculate the number for the application, use the average number of employees over the most recent 12 consecutive months.

(12) Foreign ownership. The Applicant must identify any foreign ownership, including the name(s) of the foreign owners and the percentage of ownership.

(13) Conflict of interest. The Applicant must identify whether or not the Applicant or its individual owners has a known relationship or association with an Agency or Rural Development employee. If there is a known relationship, the Applicant must identify each Agency or Rural Development employee with whom the Applicant has a known relationship. The Applicant must also certify that there is no conflict of interest, as defined in § 4280.106.

(b) Project eligibility. The following requirements support Project eligibility.

(1) Project description. The Applicant must provide a brief description of the Project.

(2) Type of Project. The Applicant must indicate whether the Project is an RES or an EEI Project and the purpose under § 4280.122(a)(1). If the Project is an RES, the Applicant must indicate whether it is considered to be an energy replacement or energy generation Project (see the definition of Renewable Energy System in this subpart for more information).

(3) Technical sustainability. For EEI Projects, the Applicant must provide an Energy Assessment if the Project Cost is $80,000 or less; otherwise it must provide an Energy Audit. For RES Projects, the Applicant must provide a Resource Assessment, or the Applicant can provide a Feasibility Study in lieu of a Resource Assessment. In addition, the Applicant must provide the information from the Energy Assessment, Energy Audit, Resource Assessment, or Feasibility Study, as applicable, to allow the Agency to assess the technical sustainability of the Project.

(4) Agreements. For Projects with a Project Cost of more than $80,000, the Applicant must submit copies of all agreements related to the Project, including, but not limited to, Power Purchase Agreements, Interconnection Agreements, lease agreements, feedstock agreements, off-take agreements, End User agreements, financing agreements, and operations and maintenance agreements.

(5) Country of origin. For solar and Wind Energy Projects, the Applicant must identify the country of origin for all system components.

(6) Commercially Available technology. The Applicant must describe how the Project meets the definition of Commercially Available technology, as provided below.

(i) Operating history. The Applicant must describe the operating history of the RES or EEI to demonstrate that the RES or EEI is proven and reliable. The operating history must include names or examples of other RES or EEI installed using the same type of RES or EEI technology used in the Applicant's Project, including feedstock(s) and integrated processes, rather than the specific operating history for the Applicant's RES or EEI.

(ii) Performance data. The Applicant must provide performance data for at least one year that is specific to the operation and use of the RES or EEI. This data must be from a system other than the Applicant's.

(iii) Feedstock. If applicable, the Applicant must identify the specific feedstock used.

(iv) Process to produce or save energy. The Applicant must describe the specific process used to produce or save energy.

(v) Design and installation procedures. The Applicant must describe how the RES or EEI is based on established design and installation procedures.

(vi) Replicability. The Applicant must describe how the RES or EEI is replicable.

(vii) Service providers. The Applicant must describe how the RES or EEI has professional service providers, trades, large construction Equipment providers, and laborers who are familiar with installation procedures and practices.

(viii) Equipment availability. The Applicant must describe how the RES or EEI has proprietary and balance of system Equipment and spare parts that are readily available.

(ix) Service availability. The Applicant must describe how the RES or EEI has service that is readily available to properly maintain and operate the system.

(x) Warranty. The Applicant must describe the warranty for major parts and labor for the RES or EEI that is valid in the United States.

(7) Key Service Providers. The Applicant must provide the following information for all Key Service Providers.

(i) Name;

(ii) Type of service provided (for example, installation);

(iii) License type and number for the State in which the installation occurred;

(iv) Description of qualifications, including how many similar systems have been installed;

(v) Description of how the Key Service Provider was selected (for example, how many bids were received and how was the decision made to select the Key Service Provider); and

(vi) A certification that there is no conflict of interest between the Key Service Provider and the Applicant and between the Key Service Provider and any other Key Service Provider working on the Project.

(8) Procurement contracts. The Applicant must provide a description for each procurement contract utilized for the Project. The description must include—

(i) The name of contractor;

(ii) The amount of contract;

(iii) A description of work performed under the contract; and

(iv) A description of how the contractor was selected.

(9) Dedicated meter. The Applicant must certify that the Project uses a dedicated meter.

(10) Completion certificate. The Applicant must certify that the design, engineering, testing, and monitoring is sufficient for the Project's intended purpose. For Projects with a Project Cost of $200,000 or more, the Agency requires a completion certificate completed by a professional engineer licensed in the State where the Project was completed.

(11) Project location. The Applicant must provide the address for the Project location.

(12) Cropland usage. The Applicant must indicate if Cropland was used for the Project, and if so, how many acres.

(13) Size of RES. The Applicant must provide the Rated System Size and Annual Energy Production of the RES.

(14) Project Period. The Applicant must provide the dates when costs were incurred for the Project, i.e. the Project Period. As a reminder, the Project Period must end between 12 and 24 months prior to the date of application. With the exception that for the first application window following the release of the updated regulation the Project Period end date may be between 12 and 36 months prior to submission of the application. For example, if the application is submitted on August 31, 2027, then the Project Period must end no later than August 31, 2026. With an ending date of August 31, 2026, the Project Period must start no earlier than September 1, 2024.

(15) Budget. The Applicant must provide an itemized budget that includes all Cost Sharing provided, Program Income, Project Cost, and itemized Project expenses. The budget must include a listing of each cost, with a description, expense category, amount, date incurred, date paid, and whether the expense was paid with Cost Sharing or Federal funds.

(16) Cost Sharing verification. The Applicant must provide verification of Cost Sharing if the Cost Share was provided by a third party. The Applicant must submit a commitment letter signed by an authorized official of the third party. The letter must be specific to the project, identify the dollar amount, and identify any applicable rates and terms.

(17) Simple Payback. The Applicant must provide the information for the Simple Payback calculation, including the following data:

(i) Energy amount. For RES projects, the Applicant must provide the historical energy use in terms of quantity and unit of measurement for the 12 consecutive months pre-installation and 12 months of energy produced post-installation of the RES. For EEI projects, the Applicant must submit the pre-installation energy consumption of the existing building or system and the post-installation energy consumption of the improved building or system as documented in the Energy Assessment or Energy Audit.

(ii) Energy value. For RES Projects, the Applicant must submit the dollar value of the energy produced on a per unit basis for the 12 months pre-installation and for the 12 months post-installation. For the average dollar value, the following charges should be excluded: fixed meter charge, demand charges, subsidy charges, and sales tax. For EEI Projects, the Applicant must submit the dollar value of the energy saved based on the Energy Audit, as updated 12 months post-installation. For both RES and EEI Project Off-Grid Systems (regardless of historical energy source), the Applicant must provide a written statement from the utility company that services the Project location that identifies the average price per kW hour for the 12 month period prior to installation.

(18) Ownership of the RES or EEI. The Applicant must confirm that it owns the RES or EEI that is the subject of the application at the time of application. The Applicant must confirm that it intends to maintain the ownership of the RES or EEI until the final disbursement for the Federal Award is made. Note that the Applicant will be required to provide copies of all invoices and payments if an award is made, and these documents must all demonstrate that the Applicant owns the RES or EEI.

(19) Ownership of the Project site. The Applicant must confirm that it owns or controls (through a lease or in the case of tribal trust land through beneficial interest)) the site where the RES or EEI is installed for at least 12 months prior to the Project Period for the Project through the time of application. The Applicant must also confirm that it intends to maintain the ownership or control until the final disbursement for the Federal Award is made. If the site is owned by the Applicant, the Applicant must provide a copy of the deed or tax assessment for the Project site. If the site is controlled through a lease agreement or tribal trust land through beneficial interest, a copy of the executed lease or deed must be provided at the time of application. In particular, the lease agreement must include the following information:

(i) Parties to the lease, where one party is the Applicant;

(ii) Start and end dates of the lease term; and

(iii) Legal description of the Project location that matches the site footprint of the RES or EEI.

(20) Architectural barriers. The Applicant must certify that all facilities intended for or accessible to the public or in which physically handicapped individuals may be employed are in compliance with the Architectural Barriers Act of 1968 (42 U.S.C. 4151 et seq.) as implemented by 41 CFR 101-196, section 504 of the Rehabilitation Act of 1973 (42 U.S.C. 1474 et seq.) as implemented by 7 CFR parts 15 and 15b, and Titles II and III of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.).

(21) Seismic safety. The Applicant must certify that all new structures, fully or partially enclosed, used or intended for sheltering individuals or property were designed with appropriate seismic safety provisions in compliance with the Earthquake Hazards Reduction Act of 1977 (42 U.S.C. 7701 et seq.), and Executive Order 13717, Establishing a Federal Earthquake Risk Management Standard.

(22) Applicable laws, regulations, agreements, permits, codes, and standards. The Applicant must certify that the Project was completed in accordance with applicable laws, regulations, agreements, permits, codes, and standards.

The following information identifies when applications can be submitted, where applications must be submitted, and the format of applications.

(a) Submission period. The Agency will publish the dates for the application period on its website.

(1) Applications requesting $20,000 or less. Applicants requesting a grant of $20,000 or less can submit their applications during the published application period to be considered for reserved funding. Applications are due by 5:00 p.m. Eastern time on the published deadline. Applications received after the deadline will not be considered for funding in this competition. Applications not funded as a result of this competition will be considered as part of the “All other applications” competition in paragraph (a)(2) of this section unless the application is withdrawn by the Applicant in accordance with § 4280.141.

(2) All other applications. All other applications must be submitted during the published application period. Applications are due by 5:00 p.m. Eastern time on the published deadline. Applications received after the deadline will not be considered for funding.

(b) Submission process. All items required for the application must be submitted in a single application. No attachments other than the required items will be considered. Incomplete applications will be rejected by the Agency during its completeness evaluation (see § 4280.140 for more information). An annual notification for the program will provide instructions on how and where to submit completed applications for REAP funding.

(c) Number of applications. No more than one application from each Highest-Level Owner and entities owned by its individual owners or each corporation/business wholly owned by an Indian Tribe will be accepted each Federal Fiscal Year. An application for a specific Project can only be submitted one time per FFY.

The following information describes the way the Agency will process applications. Applications will be evaluated for completeness, eligibility, risk, and merit.

(a) Completeness evaluation. The Agency will review all submitted applications for completeness. Applications must include all information needed to assess eligibility, risk, and merit, including all of the requirements identified in § 4280.131, in order to be further processed for eligibility, risk, and merit evaluations. The Agency will notify Applicants who submitted incomplete applications in accordance with § 4280.152.

(b) Eligibility evaluation. The Agency will review all complete applications to determine if they are eligible for assistance based on the requirements in this subpart and other applicable laws and regulations. As part of this process, the Agency will check the OMB-designated repository of government information, and Applicants that are excluded from Federal funding will be determined ineligible (see 2 CFR 200.206 for more information). Applications that do not meet one or more eligibility requirements will not be further processed for risk and merit evaluations. The Agency will notify Applicants who submitted ineligible applications in accordance with § 4280.152.

(c) Risk evaluation. The Agency will review all eligible applications for risk based on the financial and performance factors described in § 4280.140(c)(1) and (2). Principals for the Applicant and Project will be evaluated for risk based on paragraph (c)(3) of this section.

(1) Financial risk evaluation. The Agency will review the Applicant's most recent independent audit (if available) and financial statements. The Applicant's financial solvency, internal controls, and any audit findings will be assessed. Applicants whose ratio of current assets to current liabilities is not at least 1:1 will be considered to be too high of a risk to fund and will be notified that their application cannot be funded and the Agency will issue a written notification in accordance with § 4280.152. Other types of deficiencies or risks will be assessed on a case-by-case basis. The Agency will consider reasonable options to mitigate identified risks. However, for deficiencies and risks that are significant or cannot be reasonably mitigated, the Agency will determine that the application cannot be funded and will issue a written notification in accordance with § 4280.152.

(2) Performance risk evaluation. The Agency will review any Federal Awards the Applicant, its affiliates, or its individual owners received during the five years prior to the application deadline through SAM (or its successor system), the Do Not Pay system (or its successor system), other Federal or Departmental level award or performance systems adopted by the Agency, and the Agency's internal financial record-keeping systems and files. The Applicant's ability to submit required reports and documents, complete approved tasks on time, meet approved budget requirements, and use Project funds properly will be evaluated. Applicants, their affiliates, and their individual owners with more than a total of two Federal Awards with performance deficiencies will be considered too high of a risk to be funded and will be notified in accordance with § 4280.152. Other types of deficiencies or risks will be assessed on a case-by-case basis. The Agency may consider reasonable options to mitigate identified risks. However, for deficiencies and risks that are significant or cannot be reasonably mitigated, the Agency will determine that the application cannot be funded and will issue a written notification in accordance with § 4280.152.

(3) Principals. The Agency will review any available records in SAM, DNP, other Federal or Departmental systems, and the Agency's systems for financial risks and performance deficiencies on Federal Awards. If the Agency determines that a Principal is an excluded party or poses a significant risk to the performance under the proposed Project, it will determine that the application cannot be funded and will issue a written notification in accordance with § 4280.152.

(d) Merit evaluation. The Agency will conduct a merit evaluation for those applications that are determined eligible for the program, unless a risk evaluation determines that the application cannot be funded (see § 4280.140(c)). The merit evaluation will be conducted by USDA employees, who will score the application based on the criteria below. The total points available are 90. An additional 10 points are possible through the priority points described in paragraph (e) of this section. Note that in cases where points and percentages must be rounded, the standard rounding process will be applied.

(1) Impact (0-10 points). The Agency will award points as described in paragraphs (d)(1)(i) and (ii) of this section.

(i) Number of employees (0 or 5 points). The Agency will award 5 points for Applicants that employ at least three employees, other than the individuals who own the Applicant entity. The Agency will award zero points for Applicants that employ less than three people.

(ii) Critical community impact (0 or 5 points). The Agency will award 5 points for Applicants that are businesses that provide critical community services, such as grocery stores, laundry facilities, veterinary clinics, and medical offices. The Agency will award zero points for Applicants that do not fit into this category.

(2) Quantity of energy to be saved or produced per award dollar requested (0-25 points). The Agency will award points as described in paragraphs (d)(2)(i) and (ii) of this section:

(i) EEI. The Agency will award points based on annual energy saved per award dollar requested. The quantity of energy saved per award dollar requested will be determined by dividing the total annual energy saved (as converted to BTUs) by the award dollars requested. Points will be awarded based on the annual amount of energy saved based on the calculation in this paragraph (d)(2)(i). The points will be rounded to the nearest hundredth and are capped at 25.

(ii) RES. The Agency will award points based on annual energy produced by the RES Project per award dollar requested. The quantity of energy produced per award dollar requested will be determined by dividing the total annual energy generated (as converted to BTUs) by the award dollars requested. Points will be awarded based on the annual amount of energy produced based on the calculation in this paragraph (d)(2)(ii). The points will be rounded to the nearest hundredth and are capped at 25.

(3) Percentage of energy saved or replaced (0-20 points)—(i) EEI. The Agency will award points based on the amount of energy saved by the Project compared to the amount of energy consumed by the Applicant at the Project location over a 12-month period. The calculation will be based on the Applicant's consumption of energy for the 12 months prior to making the improvements and compared to the 12 months after making the improvements.

(ii) RES. The Agency will award points based on the amount of energy replaced by the Project compared to the amount of energy consumed by the Applicant at the Project location over a 12-month period. The calculation will be based on the Applicant's consumption of energy for the 12 months prior to installing or Retrofitting the RES and compared to the 12 months after installing or Retrofitting the system.

(4) Environmental benefits (0-5 points). The Agency will award points based on the environmental benefits directly attributable to the proposed Project as assessed at the Project level based on the description in this paragraph (d)(4).

(i) EEI. The Agency will award points to EEI Projects as described in this paragraph (d)(4)(i).

(A) Greenhouse gases (0 or 3 points). Projects that do not produce greenhouse gases receive 3 points. All other Projects receive 0 points.

(B) Forest conservation (0 or 1 point). Projects that take into consideration fire hazards on forest lands receive 1 point if the consideration is effectively discussed in the application. All other Projects receive 0 points.

(C) Water conservation (0 or 1 point). Projects that use water as part of the EEI that demonstrate a reduced use of water receive 1 point. All other Projects receive 0 points. Examples of Projects that could receive points are converting gravity to subsurface drip irrigation, using less water than industry standard, cleaning up existing surface or ground water, and stewardship practices going above environmental regulation minimums.

(ii) RES. The Agency will award points to RES Projects as described in this paragraph (d)(4)(ii):

(A) Greenhouse gases (0 or 3 points). Projects that do not produce greenhouse gases receive 3 points. All other Projects receive 0 points.

(B) Forest conservation (0 or 1 point). Projects that take into consideration fire hazards on forest lands receive 1 point if the consideration is effectively discussed in the application. All other Projects receive 0 points.

(C) Renewable fuel standard (0 or 1 point). Projects that comply with EPA's renewable fuel standards receive 1 point. All other Projects receive 0 points.

(5) Prior awards (0-15 points). The Agency will award points to both EEI and RES Projects based on whether the Applicant has been approved for a Federal Award under this subpart.

(i) Prior award within two years (0 points). The Applicant has been approved for a Federal Award under this subpart within the two previous Federal Fiscal Years.

(ii) No prior awards within two years (5 points). The Applicant has not been approved for a Federal Award under this subpart within the two previous Federal Fiscal Years.

(iii) No prior awards (15 points). The Applicant has never been approved for a Federal Award under this subpart.

(6) Simple payback (0-15 points). The Agency will award points as described in this paragraph (d)(6).

(i) EEI. The Agency will award points based on the Simple Payback of the EEI.

(ii) RES. The Agency will award points based on the Simple Payback of the RES as described in this paragraph (d)(6)(ii).

(e) Priority points (0-10 points). RBCS may select priorities that are applicable to the program. These priorities will be provided on the program website.

During the period between the submission of an application and award approval, the Applicant must notify the Agency in writing if the Project is no longer viable or the Applicant no longer is requesting financial assistance for the Project. When the Applicant notifies the Agency, the selection will be withdrawn from consideration for funding.

Applications that have been fully processed and are determined to be complete, eligible for funding, and are not removed from consideration due to high risk will be evaluated based on the merit evaluation criteria and priority criteria (see § 4280.140). A grant award is not automatically guaranteed, and an applicant may not receive any funding. The points awarded for merit evaluation and priority criteria will be added for each application. Applications will then be ranked solely based on the points awarded. The Agency will select applications for funding based on the following procedures.

(a) Applications requesting $20,000 or less. Applications requesting $20,000 or less and submitted by the deadline identified in § 4280.133(a)(1) will be funded in rank order until the available reserve has been expended or a minimum score of 40 points is reached. No application is guaranteed funding.

(b) All other applications. For applications not competing for the reserved funds for applications requesting $20,000 or less, the Agency will first select the highest-scoring application from each State (where Puerto Rico, the Virgin Islands, and the Western Pacific are each considered a State) in rank order and available funds permitting, provided that no application scores lower than 40 points. If more than $100 million is available, the Agency will first select the top two highest-scoring applications from each State (where Puerto Rico, the Virgin Islands, and the Western Pacific are each considered a State) in rank order and available funds permitting, provided that no application scores lower than 40 points. Then applications will be funded in rank order until available funds have been expended or a minimum score of 40 points is reached. No application is guaranteed funding.

The following process will be used to notify Applicants whose applications are selected for funding.

(a) Notification. The Agency will notify the Applicants whose applications can be funded using available funds with an LOC. The LOC will provide the conditions under which an award can be approved as well as a copy of the terms of the award.

(b) Meeting the conditions of the Federal Award. An Applicant receiving an LOC will have 60 calendar days to meet the conditions of the Federal Award, unless otherwise specified in the LOC. If the Applicant does not meet the conditions within the specified time frame, the Agency will discontinue processing the application.

(c) Standard award terms and conditions. The standard award terms and conditions are available on the program website.

Applicants whose applications are not eligible for financial assistance through this program, who are removed from funding consideration due to a high level of risk, or whose applications did not score high enough to be funded will be notified as soon as practicable. No further processing of the application will occur.

This section applies to all awards made before or after October 1, 2026. Once the Applicant has met all the conditions specified in the LOC, the Agency will review the Federal Award for approval. The approval will be conveyed through the execution of Form RD 4280-2, which is the FAA, and provides all the terms of the Federal Award. Costs must be allowable and be incurred during the approved Project Period. Applications with a Form 1940-1 “Request for Obligation of Funds” signed by the Applicant and the Agency prior to the effective date of this regulation will continue to be processed, provided that their project remains in line with applicable terms and conditions. Each person or entity is subject to maximum amount of grant assistance per Federal fiscal year. Entities that share common management or ownership, regardless of percent owned, either directly or indirectly through another entity or person, are considered one entity for which aggregate funding cannot exceed the applicable dollar limit.

Recipients are required to submit reports on financial status, performance, and Equipment, as described below.

(a) Financial report. A final financial report is due 120 calendar days after award approval. The report must include the submission of the SF-425, “Federal Financial Report,” and any additional information specified in Form RD 4280-2, “Financial Assistance Agreement.”

(b) Performance report. A final performance report is due 120 calendar days after award approval. The report must include the information specified in Form RD 4280-2, “Financial Assistance Agreement.”

(c) Equipment report. Equipment reporting procedures must be in compliance with 2 CFR 200.313 and are identified in Form RD 4280-2, “Financial Assistance Agreement.”

Awards will be monitored by the Agency in accordance with applicable laws, regulations, and policies. The Agency may terminate or suspend the award for lack of adequate or timely progress, reporting, documentation, or for failure to comply with Agency or award requirements.

The Agency will not approve any transfer of obligations for this program.

The reporting and recordkeeping requirements contained in this subpart have been approved by OMB and have been assigned OMB control number 0570-0067 in accordance with the Paperwork Reduction Act of 1995.