| The proposal should include . . .
| that should contain . . .
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|---|
| (1) Identifying information | (i) The identity of the parties involved in the proposed exchange; and
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| | (ii) The status of their ownership of the properties in the exchange, or their ability to provide title to the properties.
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| (2) Descriptive information | A legal description of:
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| | (i) The land considered for the exchange; and
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| | (ii) The appurtenant rights proposed to be exchanged or reserved.
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| (3) Authorized use information | (i) Any authorized uses including grants, permits, easements, or leases; and
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| | (ii) Any known unauthorized uses, outstanding interests, exceptions, adverse claims, covenants, restrictions, title defects or encumbrances.
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| (4) A time schedule for completing the exchange | Expected dates of significant transactions or milestones.
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| (5) Assignment of responsibilities | Responsibilities for:
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| | (i) Performance of required actions; and
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| | (ii) Costs associated with the proposed exchange.
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| (6) Hazardous substance information | Notice of:
(i) Any known release, storage, or disposal of hazardous substances on non-Hawaiian Home Land Trust properties in the exchange;
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| | (ii) Any commitments regarding responsibility for removal or remedial actions concerning hazardous substances on non-Hawaiian Home Land Trust properties; and
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| | (iii) All terms and conditions regarding hazardous substances on non-Hawaiian Home Land Trust properties.
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| (7) Grants of permission by each party to the other | Permission to enter the properties for the purpose of conducting physical examination and studies in preparation for the exchange. Written permission to appraise the properties should also be included.
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| (8) Three statements | Details of:
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| | (i) Arrangements for relocating tenants, if there are tenants, occupying the Hawaiian Home Land Trust and non-Hawaiian Home Land Trust properties involved in the exchange;
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| | (ii) How the land exchange proposal complies with the HHCA and HHLRA; and
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| | (iii) How the documents of conveyance will be exchanged once the Secretary has approved the exchange. |