6 USC 791 - Advance contracting

U.S Code last checked for updates: May 13, 2024

§ 791.

Advance contracting

(a)

Initial report

(1)

In general

Not later than 180 days after October 4, 2006, the Administrator shall submit a report under paragraph (2) identifying—

(A)

recurring disaster response requirements, including specific goods and services, for which the Agency is capable of contracting for in advance of a natural disaster or act of terrorism or other man-made disaster in a cost effective manner;

(B)

recurring disaster response requirements, including specific goods and services, for which the Agency can not contract in advance of a natural disaster or act of terrorism or other man-made disaster in a cost effective manner; and

(C)

a contracting strategy that maximizes the use of advance contracts to the extent practical and cost-effective.

(2)

Submission

(b)

Entering into contracts

(1)

In general

(2)

Considered factors

(3)

Prenegotiated Federal contracts for goods and services

(4)

Prenegotiated State and local contracts for goods and services

(c)

Maintenance of contracts

(d)

Report on contracts not using competitive procedures

(e)

Updated report

Not later than 180 days after December 31, 2020, the Administrator shall submit to the appropriate committees of Congress an updated report that contains—

(1)

the information required in the initial report under subparagraphs (A) and (B) of subsection (a)(1); and

(2)

an updated strategy described in subsection (a)(1)(C) that clearly defines—

(A)

the objectives of advance contracts;

(B)

how advance contracts contribute to disaster response operations of the Agency;

(C)

how to maximize the award of advance contracts to small business concerns, as defined in section 632 of title 15; and

(D)

whether and how advance contracts should be prioritized in relation to new post-disaster contract awards.

(f)

Additional Duties of the Administrator

(1)

Head of contracting

The Administrator shall ensure that the head of contracting activity of the Agency—

(A)

not later than 270 days after December 31, 2020, updates the Disaster Contracting Desk Guide of the Agency to provide specific guidance—

(i)

on whether and under what circumstances contracting officers should consider using existing advance contracts entered into in accordance with this section prior to making new post-disaster contract awards, and include this guidance in existing semi-annual training given to contracting officers; and

(ii)

for contracting officers to perform outreach to State and local governments on the potential benefits of establishing their own pre-negotiated advance contracts;

(B)

adheres to hard copy contract file management requirements in effect to ensure that the files relating to advance contracts entered into in accordance with this section are complete and up to date, whether the files will be transferred into the Electronic Contract Filing System of the Agency or remain in hard copy format;

(C)

notifies contracting officers of the 3-day time frame requirement for entering completed award documentation into the contract writing system of the Agency when executing notice to proceed documentation;

(D)

not later than 180 days after December 31, 2020, revises the reporting methodology of the Agency to ensure that all disaster contracts are included in each quarterly report submitted to the appropriate congressional committees under this section on disaster contract actions;

(E)

identifies a single centralized resource listing advance contracts entered into under this section and ensures that source is current and up to date and includes all available advance contracts; and

(F)

communicates complete and up-to-date information on available advance contracts to State and local governments to inform their advance contracting efforts.

(2)

Master acquisition planning schedule

Not later than 180 days after December 31, 2020, the Administrator shall update and implement guidance for program office and acquisition personnel of the Agency to—

(A)

identify acquisition planning time frames and considerations across the entire acquisition planning process of the Agency; and

(B)

clearly communicate the purpose and use of a master acquisition planning schedule.

(Pub. L. 109–295, title VI, § 691, Oct. 4, 2006, 120 Stat. 1457; Pub. L. 116–272, § 3(a), Dec. 31, 2020, 134 Stat. 3349.)

cite as: 6 USC 791